Over 2 Employees: $6/per employee per month plus $5 added to annual filing fee per employee
Corrected W-2s $35.00
Missing EIN/State Tax ID Account # $50.00
Direct Deposit Returned (deposit returned from financial institution) $50.00
Direct Deposit Reversal $50.00
Entity Change $150.00
Filing Fees for Reports After Termination $50.00
Per Hour Fee for Government Audit Support (non-tax guarantee related, meaning we are still responsible for correcting any errors on our end and paying any fees incurred by our mistake.) $75.00
Non-Sufficient Funds (1st NSF) $150.00
Non-Sufficient Funds (2nd NSF) $250.00
Non-Sufficient Funds (3rd NSF) $400.00
Non-Sufficient Funds (After 3rd NSF) $400.00
Other Ad-Hoc requests $75.00
Phone-in/Fax Payroll $100.00
Quarterly Amended Returns $150.00
Re-Run Payroll $35.00
Replacement of Quarterly/Annual Reports $35.00
Retrieve Data Older than 2 years $150.00
Adjustments to Set-Up After First Payroll is Processed $100.00
Tracing Deposits $50.00
Base Fee for Year-end Corrections to State or Federal Forms (After February 28) $300.00
Base Fee for Year-end Corrections to State or Federal Forms (Before February 28) $200.00
Per Hour Fee for Year-end Corrections to State or Federal Forms (After February 28) $75.00
Paying Taxes for a Nanny in another State
You would be surprised how many household employers find themselves in a “multistate” payroll and tax situation. Metro areas easily cross state borders. Lake Tahoe crosses California and Nevada state lines. A nanny in New Jersey could work in New York City. Or a caregiver in Maryland might work for an employer in Washington D.C. […]
Payroll and Tax Concerns for families in a Nanny Share
In a nanny share, where two or more families employ the same nanny, each family is considered a separate household employer by the IRS. This means each family has their own set of responsibilities when it comes to paying employer taxes. Here’s a breakdown of how it works: Determine Each Family’s Share of Wages Agree […]
California Household Employers Background Check with Trustline
Even the most adept at shopping around and comparing services are stymied by the endless rabbit hole of possibilities of background check services to use for your nanny. I searched and compared in hopes that you won’t have to. While I’m still searching for a solution for 49 states out of 50. One clear choice […]
Household Employers – legal need to know. 7 of the basics.
Aside from payroll taxes, there are other legal considerations when hiring a nanny or caregiver. Like payroll, these items might seem daunting but once you get some basic familiarity with the rules, it’s not too hard. 1. Employee vs. Independent Contractor. It is almost certain your household employee is an Employee and not and Independent […]
You want a household payroll service that impounds taxes
Short and easy, impounding means that the payroll service withdraws your employer taxes as you run payroll and deposits the taxes for you at its scheduled time. If your payroll service is not collecting your tax payment as you go, then surprises are bound to arise when payments are due. And if your payroll service […]
What to look for in household payroll customer service
It’s so hard to compare payroll services with so many variables for consideration. Let’s just focus on one thing – customer service. How do you know if your payroll service is set up to provide an optimal experience to you as a customer. First, how easy is it to go from seeing an issue in […]
Peer to Peer Payment not for Payroll
Peer to Peer Payment (Venmo, Zelle, Cash App etc.) is not for Payroll. When choosing a payroll service for your household employee make sure your service offers direct deposit via ACH transfer even if you intend to cut your own checks. Some “payroll” services are cutting this service out of their offerings, and encouraging clients […]
How to Pay a Nanny Legally
If you are researching this topic, you must be aware that a nanny or caregiver is an employee, and subject to Federal, State, and Local laws. Some employers try to get around these laws by paying under the table. The problems with under the table are another topic for another day. For now, we assume […]